VEHICLE HIRE AGREEMENT
This Hire Agreement is made between Luxury Executive Travel Limited (“the Owner”) and the undersigned Hirer (“the Customer”).
LUXURY EXECUTIVE TRAVEL – INSURANCE & HIRE TERMS
Insurance – Self-Drive Hire Policy
1. An insurance excess applies to all hires. The applicable excess amount is dependent on the vehicle hired and will be disclosed at the time of quotation and/or booking.
2. The standard insurance excess typically ranges from NZD $5,000 to $10,000. The security deposit held for the duration of the hire is taken to cover this insurance excess in the event of damage or loss during the hire period.
3. Only the driver(s) named on the Hire Agreement are insured to operate the vehicle. If any unauthorised person is found driving the vehicle, the security deposit will be deemed forfeited in full, and Luxury Executive Travel reserves the right to pursue prosecution for uninsured driving.
Age & License Requirements
1. Standard hire rates are based on drivers aged 25 years & older.
2. All drivers must have held a full driving licence for a minimum of one (1) year,
3. Overseas licences are accepted subject to compliance with the above requirements.
Speed monitoring
2. For safety, security, and insurance purposes, all Luxury Executive Travel vehicles are fitted with dash cameras and GPS tracking systems. These systems monitor vehicle operation and usage in real time to ensure driver safety, transparency, and compliance with this Hire Agreement. Any interference with, disconnection of, damage to, or attempted removal of the dash camera, GPS tracking device, or associated memory storage will constitute a serious breach of these terms. Such a breach will result in the immediate charging of the full insurance excess.
Pre-Authorisations
1. Luxury Executive Travel may conduct pre-authorisation checks using card terminals or other payment methods prior to vehicle delivery.
2. A pre-authorisation is a temporary hold of the quoted security deposit, ensuring funds are available to cover potential damages or charges.
3. Where no charges apply, the release of the pre-authorisation will be initiated within 24 hours of hire completion, subject to bank processing times.
Excess & Security Deposit
The excess and security deposit act as:
1. A compulsory $10,000 security bond for the hire.
2. Payment toward mechanical or physical damage not covered by insurance, including but not limited to tyres, wheels, clutch, gearbox, or damage arising from misuse or abuse (excluding fair wear and tear).
3. An insurance excess for accidental damage, theft, or third-party loss where the hirer is liable.
4. Payment for excess mileage, fuel charges, or other costs incurred during the hire.
5. Please note security deposit refunds may take up to 14 days to fully process following the end of the hire period.
Liability
Luxury Executive Travel’s liability is strictly limited to a refund of the hire charges paid. No liability is accepted for indirect or consequential loss.
Conditions for Use of Vehicle
The vehicle:
1. May only be used to drive within the speed limits under NZ law
2. Must not be used for any purpose for which it is not designed.
3. Must only be driven by authorised drivers named on the Hire Agreement.
4. Must not be used by any person without a valid licence appropriate to the vehicle class.
5. Must not be used for hire, reward, commercial activity, towing, racing, driver training, motorsport, or track use.
6. Must not be used for illegal purposes or while under the influence of alcohol or drugs.
7. Must not be used off-road, overloaded, recklessly, or negligently.
8. Must not be used to tow vehicles or trailers, transport hazardous materials, or enter restricted aviation or military areas.
9. The Vehicle must not be driven in Extreme Weather. If Extreme Weather is likely to result in a delayed return, the Customer must take all safe and reasonable steps to inform us.
Vehicle Confiscation
If the vehicle is impounded by Police or any authorised agency (including for excessive speeding), the hirer remains liable for all hire charges during the impound period, as well as any recovery, storage, or release costs.
Hirer Responsibilities
The hirer must:
• Always safeguard the vehicle and keys
• Lock and secure the vehicle when unattended
• Not authorize repairs without prior approval
• Inspect the vehicle before taking possession
• Immediately report faults, damage, or incidents
• Return the vehicle on time and in the same condition
• Accept liability for all traffic, parking, and infringement notices
• Return the vehicle immediately upon request if misuse is suspected
• The Customer must ensure the Vehicle is safely parked and secured overnight in a garage, driveway, or other parking facility. The Vehicle may not be parked on the side of the road.
Charges
The hirer is liable for:
• Hire charges and extensions
• Excess mileage fees
• Fines, penalties, and administration fees
• Cleaning, refuelling, recovery, towing, storage, and impound costs
• Repair or replacement costs for damage, loss, or theft
• Legal and collection costs incurred in recovering outstanding amounts
Accidents, Theft, or Loss
In the event of an accident, theft, or loss:
• Notify Luxury Executive Travel immediately
• Do not admit liability
• Cooperate fully with insurers and authorities
• Return all keys and report theft to Police
Damage Policy
If the cost of any damage or required repair is less than NZD $10,000, the claim will not be lodged with the insurance provider. Instead, the security deposit will be used to cover the cost of repairs, including parts replacement or any other damage caused by the customer during the rental period
Fuel
Vehicles are supplied with a full tank and must be returned full using 98 Premium octane petrol only.
Rental Period
The rental period is 24 hours from the agreed collection time.
Failure to return the vehicle on time will incur a charge of $400 per additional hour & will be deducted from the deposit directly.
Mileage
Daily mileage allowances 200KM / day allowance – Additional KMs can be purchased at $2 Per KM
Booking & Cancellation
1. A non-refundable booking fee is required to secure all reservations. This is generally 50% of the total hire fee.
2. Cancellations made within seven (7) days of the hire commencement date will incur the full hire charge.
3. Security Deposit Refunds: Where no damage or charges are incurred, refunds are processed within 24 hours of the hire end date, subject to individual bank or card provider processing times.
4. For bookings made within 14 days of the hire date, cancellation fees still apply in accordance with the above terms
Contact Details
info@LuxuryExecutiveTravel.co.nz
02108896330
